Intelligent School Transportation on Odoo 19
Run Every Route, Driver, School Day and Dollar from One Platform
Planning, school intelligence, fleet connectivity, safety, payroll, billing and profitability—connected in one operational system.
3
Intelligence engines
Odoo 19
Unified ERP foundation
60+
Tracking integrations
SOS
Location and voice context
Three connected intelligence engines
Plan the transportation day your operation can actually deliver
Each engine turns complex transportation data into reviewable business decisions while keeping proprietary logic protected.
Full-day driver context
Suggest suitable drivers using fixed commitments, operating days, current assignments and realistic movement between trips.
- Suggested, partly available and conflicting drivers
- AM/PM and adjacent-trip context
- Business-readable conflict explanations
- Distance, time and toll decision support
Installable driver days
Discover compatible sequences, build driver-day packages and reveal capacity for current work and new bids.
- Morning, afternoon and full-day chains
- Editable planner basket
- Coverage-gap and conflict visibility
- Draft, bid and optimization scenarios
School alerts to action
Structure transportation documents and monitor configured school or district sources for service-changing notices.
- Document and calendar extraction
- Weather delay and closure monitoring
- Early-dismissal detection
- Automatic operator email alerts
CONNECTED TRANSPORTATION LIFECYCLE
From contract and school calendar to completed service and profit
1
Define
Districts, schools, students, routes, times and periods.
2
Plan
Drivers, aides, vehicles, route costs and capacity.
3
Deploy
Validate calendars and operational readiness.
4
Operate
Daily work, alerts, changes and emergencies.
5
Measure
Payroll, billing, costs, analytics and profit.
DAILY OPERATIONS
Every school day connected to the master service
Daily trips preserve the people, rates and operating context of the route while school calendars control the actual operating day.
- Standard, single-shift, full AM/PM and vocational services
- RSY, ESY and 12-month operations
- Paired vocational AM/PM generation and missing-leg repair
- Protected completed history
- Closures, delayed openings and early dismissals
STANDARD & VOCATIONAL
Built for real service patterns
Manage regular routes and vocational transportation with independent AM and PM drivers, aides, vehicles, points, prices and operating results—under one commercial service.
DISPATCH & RECEPTION
Give every office team the same operational truth
Reception can answer route questions while dispatch coordinates daily work, drivers, aides, vehicles and exceptions.
- Today's routes and service states
- Search across students, schools and assignments
- Direct driver–aide–administration communication
- Automatic school and district alert emails
- Clear operational exceptions
SCHOOL & DISTRICT INTELLIGENCE
When the school day changes, operations should know automatically
G Intelligence monitors configured public sources and connects delays, closures and early dismissals to transportation operations—without waiting for someone to discover the change manually.
CONNECTED FLEET & SAFETY
Connect the fleet. Connect the people. Respond with context.
60+ Tracking Platforms
Bring mixed telematics providers into one transportation operations layer.
Direct Communication
Open coordinated channels among drivers, aides, dispatch and administration.
SOS Location
Send the driver's current location to the operating company during an emergency.
Voice Emergency Context
Let the driver explain what is happening so the office receives location and human context together.
OPERATIONS TO PROFIT
Connect completed service to every financial outcome
Customer & Contractor Billing
Generate district invoices, settle fully or partially subcontracted services, and keep fleet-finance recoveries separately traceable.
Route Cost& Profitability
Connect revenue with driver, aide, fuel, toll, maintenance, insurance, contractor and other operating costs.
Driver & Aide Payroll
Pay from completed trip work, including multiple trips per day and multiple aides on one daily trip, with preserved historical rates and employee-specific payslip detail.
School Calendar Intelligence
Import calendars and identify holidays, closed days, early dismissals, special events and regular or extended school-year dates.
Trip Contract Extraction
Upload a PDF or image and extract route numbers, students, grades, schools, addresses, service times and driver information for review in Odoo.
ATOM-BS G INTELLIGENCE
AI that understands the school day before it reaches dispatch
The intelligence layer turns transportation documents, calendars and public school information into reviewable operational action.
Weather & Late-Opening Monitor
Monitor configured school and district websites for weather delays, late openings, emergency closures and early-dismissal announcements.
Automatic Operator Alerts
Email the relevant service operators automatically so dispatch can review affected routes, drivers, aides and daily work without relying on manual website checks.
Smart validation: address review, time-conflict checks, duplicate prevention and a human confirmation boundary before extracted information becomes operational truth.
TRIP-BASED PAYROLL
Pay drivers and aides from completed transportation work—not generic attendance
A complete payroll flow links every eligible completed trip to the correct employee, payslip, accounting entry and payment workflow.
Accounting, Checks & Batch Payroll
Create the standard payroll accounting result plus a separate cash journal entry when configured, with controlled reversal on cancellation or reset.
- Batch processing for large payroll runs
- Payment and check-printing integration
- Duplicate-resistant recomputation
- Clear validation before payment
Driver & Multiple-Aide Earnings
Collect completed trips inside the payroll period, support multiple trips per day, and calculate each driver's or aide's preserved daily amount without duplication.
- Role-aware driver and aide selection
- Multiple aides on the same daily trip
- Trip count, total earnings and detailed trip list
- Direct trip smart button from the payslip
W-2, 1099 & Flexible Pay Split
Support employee and contractor payroll structures while splitting trip earnings between check and documented cash portions by percentage or fixed amount.
- Trip earnings input generated automatically
- Taxable check portion and documented cash portion
- Configurable jurisdiction payroll rules
- 1099 contractor transportation earnings
Bundle Draft Routes
Compare unapproved routes together and build credible morning, afternoon or full driver-day packages before commitment.
CHAIN TRIPS & REASSIGN
Know how a new route fits before you price it as standalone work
The tender workspace connects bid strategy to real operational capacity instead of pricing every opportunity in isolation.
Fit Drafts into Existing Routes
Analyze proposed work alongside approved operations and identify where a new trip can be installed around an existing anchor service.
Coverage & Risk Review
Expose split coverage gaps, conflicts, warnings, alternatives and road-validation status in a planner-controlled basket.
Commercial Chain Advantage
Reveal opportunities to avoid standalone vehicle and driver overhead, supporting more competitive pricing while protecting operational viability.
FLEET INSURANCE & FINANCE
Manage every vehicle obligation from annual insurance to monthly contractor settlement
Insurance, setup fees, GPS and camera subscriptions, contractor deductions and accounting evidence remain connected to the vehicle and the transportation cycle.
Multi-Year Insurance
Keep one record per insurance year, track annual amounts, down payments, monthly installments, daily rates and complete historical periods.
GPS, Camera & Setup Fees
Schedule recurring tracking or camera subscriptions and one-time setup obligations alongside vehicle insurance.
Contractor Deductions
Add due obligations to contractor vendor bills, reserve them while the bill is draft, mark them paid on posting and prevent collection twice.
Company Vehicle Costs
Monitor company-owned vehicle costs without applying contractor deductions, with a separate monthly settlement workflow.
Cancellation, Refund & Credit Control
Cancel only eligible future obligations, calculate insurance credit due, and create a draft vendor credit note for accounting review instead of losing the financial trail.
Renewal and Accounting Traceability
Complete the current insurance year, create the next record with carried-forward settings, and keep expense, prepaid and refund accounts connected to the evidence.
OPERATIONAL SAFEGUARDS
Controls designed around real school transportation operations
Protected Daily History
Completed records preserve who worked and the amount agreed for that service.
Duplicate Resistance
Generation, payroll, analytics and billing prevent repeated operational or financial records.ion.
Paired Vocational Control
One commercial service keeps independent AM and PM legs synchronized
Controlled Annual Renewal
Renew routes while preserving prior history and requiring readiness review.
BUILT FOR MODERN SCHOOL TRANSPORTATION OPERATORS
Ready to connect your entire transportation operation?
See how Atom-BS can connect routes, schools, drivers, aides, tracking, alerts, safety, payroll, billing and profitability around your real workflow.
